Copy Folder structure in Outlook

When the new year begins, if we want a new Archive with the same folder structure as the year before, but without all the emails and files.

 

1. Click on File on the menu, top left

   

    

2. On the right, on the middle of the screen, click in

   Cleanup Tools

   and then on

   Archive or Clean Old items / "Limpar Itens Antigos"

   

   ou

   

    

3.   In the new window, choose the Archive Folder you wish to duplicate. Here is
   RA_2015_S2

   write down a very old date, “stupid”, like 01-01-2000

   click on  Browse

   On the new window, choose the Folder and filename where you want to store the Archive.

   Here is D:\Outlook_appelta…..

   Click OK

   

    

   On the Outlook taskbar below, we see the archiving process running:

   

   At this moment you can continue to work on Outlook. The program is recreating the folder structure, trying to archive all the old emails (which do not exist!)

    

4. When the process reaches the end (no more information on the Outlook taskbar), click on  File
   on the menu, top left

   

5. Choose Open then Open Outlook Data File
   

   

    

   Go to your Computer, open the file you have created. Here:
    Outlook_RA_2106.pst

   

6. Now you only need to change the name inside Outlook (since it gets initially the standard name “Archive”)

   Right-Click the mouse Archives and choose Data File Properties

   

    

7. On the new Window, below right, click on
   Advanced / Avançado


 

8. On the new Window, in the field
   Name / Nome
   right down the name of the Archive to be shown in Outlook.
   Here is RA_2016_S1

   Then click
   OK

   And on the next window

   OK

   

    

   And it's done!

. . : Topo : . .